Job Title:        Human Resources Assistant                           Nonexempt/233 days                       

Reports to:     Chief Human Resources Officer             

Dept./School: Human Resources                                           Pay Grade: Clerical 4

Primary Purpose:

Provide administrative and clerical support to Human Resources staff for efficient departmental operation; provide direct support to the Human Resources Coordinators, organize and manage work activities and provide project management support.

 

Qualifications:

Education:

• High school diploma or equivalent
• Associate Degree or 48 hours college credit, preferred

 Experience:

Minimum of 2 years clerical experience, preferably in Human Resources

 Special Knowledge/Skills:

• Proficient skills in Word, and Excel; Google Suite
• Excellent interpersonal, communication, and organizational skills
• Ability to work accurately with close attention to detail
• Ability to work independently and work in a team-oriented environment
• Knowledge of district organization and operations, as required for this position

 Major Responsibilities and Duties:

Data Management

1. Process criminal background checks as directed & maintain DPS clearinghouse database; unsubscribing to terminated employees on a regular basis.

2. Coordinate and review the fingerprinting background process for all contractors and vendors working with our district. 
3. Monitor the Volunteer Background database and communicate to schools the approved volunteers.
4. Collect and enter employee information into database for new hires, and complete related forms.
5. Coordinate printing of identification badges for all new hires and issue replacement badges for existing auxiliary and paraprofessional employees.
6. Organize and maintain electronic and paper files and records, most of which are confidential in nature. This includes maintenance of all personnel files and related records.
7. Assist with the scanning of paper personnel files into the electronic personnel file management system SoftDocs.
8. Responsible for filing Human Resources paperwork as appropriate.
9. Distribute birthday cards to auxiliary employees on a monthly basis

Reception & Phones

1. Receive incoming calls, field inquiries, answer general questions and/or direct to appropriate staff

2. Respond to inquiries of employees, visitors, and the public for the purpose of providing information and/or direction as may be required.

3. Maintain schedule of appointments as directed

Employment

1. Coordinate fingerprinting process for Auxiliary and Paraprofessional applicants.

2. Complete verifications of employment for district employees as needed.

3. Enroll and train employees on the electronic timekeeping system and be the point of contact for further training.

4. Provide support to applicants utilizing the district’s employment application software.

5. Assist the Human Resources Coordinators with new hire orientation meetings, including preparation of materials.

Other

1. Maintain confidentiality

2. Participate in meetings and training sessions as designed by District staff

3. Regular and consistent attendance

4. All other duties as assigned

Supervisory Responsibilities:

None

Equipment Used:

Personal computer, copier, scanner, fax machine, shredder, multi-line telephone

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Work with frequent interruptions.
• Demonstrate patience and flexibility in changing job demands and when interaction with employees, visitors, and the public. Maintain emotional control under stress.
• Repetitive hand motions.
• Prolonged sitting.
• Occasional walking, bending, stooping, and climbing.