Job Title: Human Resources Assistant Exemption Status/Test: Nonexempt/233 days
Reports to: Chief Human Resources Officer
Dept./School: Human Resources Pay Grade: Clerical 5
Primary Purpose:
Provide administrative and clerical support to Human Resources staff for efficient departmental operation; provide direct support to the Human Resources Coordinators, organize and manage work activities and provide project management support.
Qualifications:
Education:
High school diploma or equivalent
Associate Degree or 48 hours college credit, preferred
Experience:
Minimum of 2 years clerical experience, preferably in Human Resources
Special Knowledge/Skills:
Proficient skills in Word, and Excel; Google Suite
Excellent interpersonal, communication, and organizational skills
Ability to work accurately with close attention to detail
Ability to work independently and work in a team-oriented environment
Knowledge of district organization and operations, as required for this position
Major Responsibilities and Duties:
Data Management
- Process criminal background checks as directed & maintain DPS clearinghouse database;unsubscribing to terminated employees on a regular basis.
- Collect and enter employee information into database for new hires, and complete related forms and reports.
- Coordinate printing of identification badges for all new hires and issue replacement badges for existing employees.
- Organize and maintain electronic and paper files and records, most of which are confidential in nature. This includes maintenance of all personnel files and related records.
- Responsible for filing all Human Resources paperwork as appropriate.
Reports & Correspondence
- Compile pertinent data as needed when preparing various federal, state , and local reports
- Distribute birthday cards to auxiliary employees on a monthly basis
Reception & Phones
- Greet visitors and assist employees and applicants
- Receive incoming calls, field inquiries, answer general questions and/or direct to appropriate staff
- Receive, sort, and distribute mail and other documents to department staff
- Respond to inquiries of employees, visitors, and the public for the purpose of providing information and/or direction as may be required
- Maintain schedule of appointments as directed
Employment
- Coordinate fingerprinting process for employee groups in the District
- Complete pre-employment process for Auxiliary and Paraprofessional personnel, including completion of references, employment verifications, and scheduling applicable testing as directed.
- Complete all employment verifications of employment for district employees.
- Enroll and train employees on the electronic timekeeping system and be the point of contact for further training.
- Provide support to applicants utilizing the district’s employment application software.
- Assist the Human Resources Coordinators with new hire orientation meetings, including preparation of materials.
Other
- Maintain confidentiality
- Participate in meetings and training sessions as designed by District staff
- Regular and consistent attendance
- All other duties as assigned
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, copier, scanner, fax machine, shredder, multi-line telephone
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. Demonstrate patience and flexibility in changing job demands and when interaction with employees, visitors, and the public. Maintain emotional control under stress. Repetitive hand motions. Prolonged sitting. Occasional walking, bending, stooping, and climbing.
|