Job Title:  Administrative Assistant to Chief Technology Officer        Wage/Hour Status:  Non-Exempt/233 days

Reports to:  Chief Technology Officer                                            Pay Grade:  Clerical 9

Dept./School: Technology Services                                              Date Revised:  08/2018

Primary Purpose:

To provide assistance and support for the Chief Technology Officer and the Technology department.

Qualifications:

Education/Experience/Special Knowledge/Skills:

• High school diploma or equivalent
• Technical training in skills such as Microsoft Office, Windows, Filemaker Pro, Skyward, Outlook
• Software and hardware knowledge and expertise-Windows and Macintosh preferred
• Ability to effectively and clearly communicate in written and oral form
• Understanding of budgeting and general purchasing procedures and bid procedures
• Initiative and problem solving skills
• Ability to work as a team member and independently
• Quality organizational skills

Major Responsibilities and Duties:

Budget

1. Maintain technology budget for both department and District-bond
2. Obtain technology equipment quotes and distribute as needed throughout the District
3. Attend budget meetings

Purchasing

1. Assist in technology grant purchases and record keeping
2. Purchase all hardware and technology peripherals with bond monies for District
3. Purchase all software with general operating funds for district
4. Purchase and maintain all upgrade and maintenance contracts on hardware and software for district
5. Purchase all general operating needs for Technology Services
6. Work with purchasing department with vendor issues
7. Assist campuses and departments with purchasing needs and quotes
8. Maintain accurate records for all purchases made

Vendors

1. Meet with vendors and maintain excellent working relationships ensuring good customer service
2. Coordinate vendor schedules for product presentation and training

Support and Training

1. Coordinate training and travel for Technology Services
2. Assist and communicate with all the Technology Services staff.
3. Provide support as appropriate for projects such as staff development, Parent Technology Academy, Student Technician program and  Tech Committee, etc.
4. Assist Chief Technology Officer with calendar schedule, appointments and call screening.
5. Arrange, coordinate and attend departmental meetings and disseminate information to the department.
6. Maintain department files
7. Reserve and schedule technology center labs for all District use
8. Provide support for special projects as appropriate
9. Attend training and stay current on district core software and hardware, including Skyward
10. Maintain confidentiality
11. Participate in meetings and trainings as designed by District staff
12. Regular and consistent attendance
13. All other duties as assigned