Job Title: Administrative Assistant to Technology Department    

Wage/Hour Status:  Non-Exempt/233 days

Reports to:  Executive Director of Technology                                Pay Grade:  Clerical 8

Dept./School: Technology Services                                              Date Revised:  05/2021

Primary Purpose:

To provide assistance and support for the Executive Director and Directors of the Technology Department

Qualifications:

Education/Experience/Special Knowledge/Skills:

• High school diploma or equivalent
• Technical training in skills such as Microsoft Office, Windows, Skyward Finance, SchoolDude and Google Suite
• Ability to effectively and clearly communicate in written and oral form
• Understanding of budgeting and general purchasing procedures and bid procedures
• Initiative and problem-solving skills
• Ability to work as a team member and independently
• Quality organizational skills

Major Responsibilities and Duties:

Budget

1. Maintain budgets for Instructional Technology and Data Services 
2. Obtain technology equipment quotes and distribute as needed throughout the District
3. Attend budget meetings

Purchasing

1. Assist in technology grant purchases and record keeping
2. Purchase hardware and technology peripherals with general operating funds
3. Purchase software with general operating funds 
4. Purchase general operating needs for Technology Services
5. Work with purchasing department with vendor issues
6. Assist campuses and departments with purchasing needs and quotes
7. Purchase and process all Instructional Technology Budget request
8. Maintain accurate records for all purchases made

Vendors

1. Meet with vendors and maintain excellent working relationships ensuring good customer service
2. Coordinate vendor schedules for product presentation and training

Support and Training

1. Coordinate training and travel for Technology Services
2. Assist and communicate with all the Technology Services staff.
3. Provide support as appropriate for projects such as staff development, Parent Technology Academy, Student Technician program, Student Interns and Tech Committee, etc.
4. Assist Executive Director and Directors with calendar schedule, appointments and call screening.
5. Arrange, coordinate and attend departmental meetings and disseminate information to the department.
6. Maintain department files
7. Provide support for special projects as appropriate
8. Attend training and stay current on district core software and hardware, including Skyward
9. Maintain confidentiality
10. Participate in meetings and trainings as designed by District staff
11. Regular and consistent attendance
12. All other duties as assigned

Equipment Used:

Personal computer, telephone, copy machine

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress.

Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public. Work with frequent interruptions.