Job Title:          Construction Project Manager                                   Wage/Hour Status:    Exempt

Reports to:       Senior Construction Program Manager                      Pay/Grade: 233 days                      

Dept./School:   Operational Services                                               Date Revised: 1-8-21        

Primary Purpose:

Coordinate and manage new construction and renovation projects in the district. Ensure compliance with all planning and zoning requirements. Assist with coordinating activities related to the construction office.

Qualifications:

Education/Certification:

Bachelor’s degree in a field related to the duties

Experience:

Construction project management, or project management in an architectural or engineering field

Experience coordinating and working with architects, engineers and other professional services

Experience overseeing construction projects for school districts

Experience managing budgets and personnel

Special Knowledge/Skills:

Knowledge of project planning and construction principles

Knowledge of various construction procurement methods available to Texas public schools and public works bidding

Knowledge of mechanical and electrical design and installation

Ability to analyze construction-related documents and plans and read blueprints and schematics

Ability to interpret architectural and engineering plans and specifications

Ability to conduct on-site inspections of district facilities

Ability to analyze and interpret data

Strong organizational, communication, and interpersonal skills

Ability to communicate effectively at all levels of the organization and to prepare and give presentations to public groups

Strong negotiation skills

Ability to work with various types of software programs

Major Responsibilities and Duties:

Facility Construction/Bond Program

1. Assist with coordinating and overseeing construction renovation projects for the district.
2. Assist as liaison to architects, engineers, and consultants hired to develop, review, and finalize project plans, drawings, schematics, and specifications and conduct construction observation, etc.
3. Coordinate construction and renovation projects with maintenance and cleaning operations. Provide support to the maintenance function, as needed.
4. Conduct on-site inspection of construction projects to ensure conformance with construction documents, programs, and needs.
5. Assist in the prequalification or approval process for consultants and contractors.
6. Consult with administrative staff and identified stakeholders concerning program preparation and design needs.
7. Provide non-specialized technical review during design and budget reviews.
8. Inspect existing facilities and make recommendations for improvements as needed.
9. Establish and recommend priorities for repair projects.
10. Develop and maintain construction progress schedules.
11. Coordinate and conduct project development and construction progress meetings.
12. Expedite documentation and completion of punch-list items.
13. Coordinate transition of building operation from general contractor to district maintenance department upon acceptance of a facility.
14. Supervise warranty correction work.
15. Assist with preparing bidding documents, and coordinate procurement of furniture, fixtures, and equipment for projects. Work with the purchasing department.
16. Provide principals, administrators and other stakeholders with appropriate information regarding construction projects and schedules (progress and delays).
17. Coordinate school preparations for construction prior and after each phase (plan, organize, packing
18. Maintain and monitor project records; maintain submittal log, Requests for Information (RFI), and Potential Change Orders (RFP)/Directives to verify timely architectural/engineering response.
19. Coordinate start-up and orientation with district personnel for equipment training.
20. Monitor procurement from General Contractor, Warranty, As-Builts, Final Retainage and Operation & Maintenance manuals.
21. Liaison with directors regarding summer programs, facility use and maintenance/cleaning scheduling for sites under construction.
22. Oversees information, images and video on bond website. Maintain timely and accurate information for the community.

Policy, Reports, and Law

23. Complete periodic reports of design progress and construction progress in narrative, spreadsheet and/or presentation formats. Coordinate reports for Board meetings.
24. Review and approve meeting minutes or notes.
25. Assist with coordinating the storage and handling of construction documents.
26. Record and report all warranty times and make final warranty check prior to end of warranty periods.
27. Compile, maintain, and file all physical and computerized reports, records, and other documents required.

Budget and Financial Records

28. Coordinate obtaining cost estimates for construction and repair projects, including labor, materials, and other related costs.
29. Coordinate the preparation of bidding documents, including notice and instructions to bidders, drawings, and specifications.
30. Assist with the evaluation of formal bids and make recommendations for the awarding of contracts for school board approval.
31. Review and approve pay applications and requests for payment from contractor(s) and designer(s).
32. Ensure that projects are cost-effective and funds are managed wisely and appropriately.
33. Review and prepare financial accounting records for all bond projects.
34. Monitor construction and bond budgets with Finance Department.
35. Monitor project level financials for District Bond, scope, schedule and assist Senior Program Manager in evaluating cost performance
36. Review construction pay applications with project architect/engineer, contractor/construction manager and administration to determine appropriate payment to construction professionals
37. Review and process invoices and pay applications to determine appropriate payment

Safety

38. Maintain safety standards in conformance with federal, state, and insurance regulations.
39. Establish control measures that protect all district property.

Supervisory Responsibilities:

Assist with overseeing contractors and professional consultants

Equipment Used:

Personal computer or laptop, iPad/tablet, printer, copier/scanner; occasional use of tools; use of personal vehicle

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control in contentious situations and act professionally; frequent travel to schools and construction sites; occasional prolonged and irregular hours; work indoors and outdoors to conduct on-site inspection of all facilities and construction projects; work around machinery with moving parts; work on ladders or scaffolding.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.