Job Title:  Bookkeeper – High School                         Days/ Status:  Nonexempt

Department/School:  Assigned Campus                   Pay Grade:  Clerical 7

Reports to:  Principal                                               Date Revised:  01/2017

Primary Purpose

The primary purpose is to perform general bookkeeping and maintain campus financial records, including campus activity fund.

Qualifications

Education/Experience

High School diploma or equivalent

One year accounting or bookkeeping experience

Special Knowledge/Skills:  

Knowledge of bookkeeping principles and practices

Proficient computer skills, including demonstrated ability to develop spreadsheets and databases

Proficient word processing, keyboarding, 10-key, and file maintenance skills

Effective organization, communication, and interpersonal skills

Knowledge of District organization and operations

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Ability to operate office equipment

Major Responsibilities and Duties:

1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally acceptable accounting principles.
2. Process and account for all money generated and distributed in school sponsored activities, including receipt of cash and preparing and making cash deposits.
3. Prepare monthly and other periodic campus financial reports.
4. Assist with campus budget preparation, including budget monitoring and data entry.
5. Maintain physical and computerized files and records, including all purchases, deposits, and expenditures incurred by the campus from general operating, student activity, and student fee accounts.
6. Process all purchase orders, ensuring purchase orders are in compliance with bid and board purchasing policies, and verifying fund availability.  Receive on purchase orders and assist with resolving any discrepancies.
7. Manage petty cash account in accordance with established procedures.
8. Prepare and send invoices as required.
9. Participate in meetings/training sessions as designed by campus or district staff.
10. Assist in campus duty assignments as required.
11. Maintain confidentiality.
12. Regular and consistent attendance.
13. All other duties as assigned.

Working Conditions

Mental/Physical/Environmental Demands:

Maintain emotional control under stress; Repetitive hand motions, prolonged use of computer, and continuous sitting; Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public, including working with frequent interruptions.